Tuesday, February 7, 2012

Selecting the Right Tool to Backup Your Emails

Today, with the vast usage of computers in our day to day life, the style of communication has also change. As now most of us are using electronic mails, generally Microsoft Outlook, as our email client for our business as well as personal communications. MS Outlook is one of the highly used email client especially by the professionals. The reason for the popularity of MS Outlook is its various advanced features like feature to add meeting request, tasks, appointments, journals, notes, etc with basic feature of sending and receiving emails. All the records of MS Outlook including sent and received emails are stored in a folder called Personal Storage or PST file. The PST file is used by many MS Outlook users for backing up their crucial Outlook data which can be lost due to accidental deletion of mail box or mails, PST file corruption, hardware failure, etc.

Though we can copy all the mails, contacts, and other items of MS Outlook manually to any secondary storage media like CD or pen drive as it is one of the simplest and cheapest methods of backing. But, by simple copying PST file manually is time consuming as well as it doesn’t back up entire PST file which includes various attachments, account settings, as well as password. Therefore, to make it all possible as well as quick, it is recommended to use third-party mail backup software. Since, reliable third-party email backup tool takes the backup of your PST file regularly on the schedule basis applied by you, so with it you need not to worry even if you lose your entire MS Outlook mail box due to any reason. Some of the email backup tools provide you the utility to save the backup of mails at your desired location and to any other storage device.

One such tool for backing up mail accounts configured in MS Outlook, Outlook Express, and Windows mail is Stellar Mail Backup. The software is capable enough to take backups of all your mails, tasks, contacts, notes, journals, calendar entries, etc and provides you the utility to schedule the backup tasks. The software can save the backup at any specified location and similarly restore mails from any logical, network attached, or external device. Additionally, this powerful backup software has simple user interface and provides you the feature to protect the backup file with password and is designed for MS Outlook Express and Ms Outlook 2010, 2007, 2002, and Windows Mail.

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