Monday, September 10, 2012

Important tips to manage your MS Outlook PST File

Proper management and optimization of Outlook PST file is essential for efficient working of MS Outlook. However, unwanted circumstances can be avoided with some precautionary measures or with qualitative software for handling the errors especially when there is a need to repair PST file for Outlook.

Useful Tips for PST File Management :

A. Control PST File Size : As there is size limitation with PST file, therefore it is always recommended to control the increasing size of this file. There are following methods to perform this task.

1.Delete the unnecessary items like emails, contacts, calendar entries etc. from your mailbox.

2.Archiving the old or rarely used data from Outlook mailbox based on different criteria. For example emails can be archived on yearly basis.

3.Compact or compress the large data file with 'Compact Now' feature

4.Break the large file into multiple files with splitting method. For this purpose you can use a PST file splitter tool.

B. Maintain backup of Outlook data : This is one of the easiest method which is followed by a lot of people. To create PST file backup, close Outlook before saving the file on USB storage or any other device. You can just simply copy the file from its location and then paste it to the storage device. You can use manual or automatic methods for creating the backup copy as required.

C. Protect PST file with Password : Any threats to Outlook data file can be avoided by creating a password for PST file. A protected file does not allow any unauthorized access and will keep the data safe.

D. Repair your PST File : Despite the above mentioned steps if something went wrong and Outlook start showing errors then first and foremost thing to do is to check the PST file. For this purpose, you can use Scanpst.exe to find out any errors.

If this utility reports any error then, you need to repair data file (.pst) either with scanpst.exe or in case this does not work then go for other advanced tools. With various support features and capabilities, these PST repair tool mends the damaged sections of file instantly. You just have to follow the three simple steps  -  Select, Scan and Repair.

Thus, managing the PST file is not difficult, it can be done easily either with some precautionary measures or by applying the steps of an adequate tool.

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